Executive Recruitment and Onboarding Coordinator

At the University of Maryland Medical System (UMMS), we are creating a better state of care, for our communities and our team members at more than 150 locations across Maryland.

UMMS believes all team members are caregivers—and we support our caregivers so they can care for our patients. When you join UMMS, you become part of a highly reliable community of more than 27,000, where your experience is respected, your expertise is recognized, and your passion and curiosity are nurtured. A generous benefits package supports your physical, mental, and financial health through a paid time off plan, comprehensive health coverage, dependent care and tuition reimbursement, retirement plan, wellbeing services and more.

UMMS embraces a just culture where all team members are treated fairly and are empowered to communicate their goals and pursue their full career potential. We are guided by our shared values—compassion, discovery, excellence, diversity and integrity—and we are looking for talented individuals who will embrace those values and help us achieve our mission and vision.

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Executive Recruitment and Onboarding Coordinator

Job ID: REF40118P

Area of Interest: Professionals

Location: Linthicum,MD US

Hours of Work: 8:00am – 4:30pm

Job Facility: University Of Maryland Medical System Corporate Office

Employment Type: Full Time

Shift: Day

Company Description

The University of Maryland Medical System is a 14-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, women’s and children’s health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the clinical variety, the support, or the opportunities for professional growth that you’ll enjoy as a member of our team.

Job Description

Responsible for managing the executive recruitment process, from initial candidate sourcing through to hiring, while also leading the onboarding experience for newly hired executives. Partners with leadership and internal and external recruitment partners managing recruitment needs and activities.

Executive Recruitment Coordination:

  • Partner with senior leadership to understand the hiring needs for executive-level positions across the organization.
  • Manage the full lifecycle of executive recruitment processes, including developing leadership profiles, sourcing candidates, coordinating initial interviews, and facilitating final interview rounds in partnership with administrative teams and senior leadership.
  • Create and implement engagement initiatives that span the entire recruitment lifecycle, including pre-interview preparation, interview process enhancement, post-interview follow-up, and onboarding integration, ensuring candidates feel supported and valued at every stage.
  • Coordinate executive search activities with internal and external recruitment partners, including executive search firms.
  • Provide regular updates to stakeholders on the status of searches, candidate pipelines, and upcoming recruitment needs.
  • Act as the primary point of contact for executive candidates, providing timely and accurate information regarding their application status, interview schedules, and next steps.

Executive Onboarding:

  • Lead and manage the pre-onboarding and onboarding process for newly hired executives, ensuring a smooth transition and integration into the organization.
  • Create and manage employee packets that guide new executive hires in their transition to the community, organization and job specific responsibilities and expectations.
  • Collaborate with HR, IT, and other departments to ensure that all necessary systems, tools, and resources are in place for new executives before their first day.
  • In partnership with senior leadership, prepare personalized onboarding schedules, introducing new executives to key stakeholders and organizational leadership.
  • Track and assess the effectiveness of the executive onboarding process, making recommendations for continuous improvement based on feedback from new hires and leadership.
  • Monitors and completes required pre- and post- job offer screening requirements on all assigned candidates (e.g., background checks, reference checks, etc.) and escalates issues as appropriate.
  • Verify and upload required documentation, ensure data accuracy in all systems, generate reports to track onboarding progress and completion, and monitor relevant performance metrics.

Other:

  • Administratively support talent leaders
  • Other duties as assigned

Qualifications

Education & Experience – Required

  • Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
  • 2+ years of experience in recruitment, preferably with a focus on executive-level roles.

Education & Experience – Preferred

  • N/A

Knowledge, Skills, & Abilities

  • Strong time and project management skills and ability to prioritize and manage multiple executive searches simultaneously.
  • Excellent verbal and written communication skills, with the ability to present complex information clearly and concisely.
  • Strong attention to detail and ability to manage multiple high-priority tasks simultaneously with a proactive approach to identifying and solving problems.
  • Excellent organizational, communication, and interpersonal skills, with the ability to interact with senior leadership and external partners appropriately.
  • Ability to work collaboratively and build relationships with internal teams and external partners.
  • Strong understanding of the full recruitment lifecycle and executive search processes.
  • Proven experience in executive onboarding or similar roles.
  • Proficiency with applicant tracking systems (ATS), HRIS, and Microsoft Office Suite.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Additional Information

All your information will be kept confidential according to EEO guidelines.

 Compensation

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