Job Facility: University of Maryland Medical System
Employment Type: Full Time
What You Will Do:
Provides a high level of customer service, administrative support, and project coordination throughout the talent acquisition process. This position assists multiple HR Shared Services Talent Acquisition Specialists in all recruitment activities at the local UMMS facility: administrative offices in Linthicum, MD. Performs other duties associated with services required by the local Human Resources Department.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
Provides administrative support to multiple HR Shared Services Talent Acquisition Specialists to facilitate full life-cycle talent acquisition process. Responsibilities and tasks include but are not limited to:
Coordinates the scheduling of interviews for the local Human Resources Department and other local staff that are part of the interview process as needed.
Performs daily checks within shared technology (i.e. Calendar/SharePoint, etc…) to receive directives on candidate schedules or ad-hoc task requirements from HR Shared Services TA Specialist.
Coordinates travel arrangements and hotel accommodations for non-local candidates; and Completes accounts payable form and monitors payments for all candidate reimbursements
Resolves conflicts with scheduling challenges and maintains open communications with candidates, managers, and recruiters of all changes to schedules
Drafts candidate itinerary interview schedule
Meets and greets candidate; escorts applicant to interview site as needed
Procures candidate signature on employment offer letters
Provides administrative support for the local Human Resources Department and manages the assigned candidate onboarding tour process after the Talent Acquisition Specialist confirms an acceptance of an offer of employment. Responsibilities and tasks include but are not limited to:Manages the electronic new hire “On-Boarding” system for assigned new hires and assures that new hires have completed the process. Generates onboarding report to track tour progress and completion.
Schedules Employee Health Services post-offer physicals, schedules new hire orientation, and verifies and completes section 2 of the I-9 process.
Coordinates and liaisons missing employee onboarding information with HRS Operations and/or the candidate.
Monitors employee background check results in vendor site and escalates as appropriate
Monitors employee health screening results in onboarding system and escalates as appropriate
Generates attendance orientation list report for orientation attendance tracking
Tracks completion of new hire employee online orientation (Healthstream) Note: New hire orientation program may differ by facility.
Verifies new hire certifications (CPR card) and enters certification information in HR system
Procures employee offer letter signature
Forwards no show attendance sheet to Recruitment and HRS Operations for HRIS no show processing
Completes accounts payable form and coordinates reimbursement with Finance on employee relocation reimbursements
Performs other assigned duties and responsibilities as assigned by the local Human Resources Department management.
Performs other duties and responsibilities as assigned.
What You Need to Be Successful:
Education and Experience
High School Diploma or GED required.
Two (2) years of experience in a Human Resources office is preferred.
Administrative experience is preferred.
Knowledge, Skills and Abilities
Highly effective verbal, written and interpersonal communication skills to communicate effectively with all levels hospital staff, patients, visitors, and levels of staff is required.
Ability to communicate effectively through the phone is required.
Must have organizational skills to manage high volume recruitment area.
Basic computer skills and experience with office software system required.
Prior experience with an Applicant Tracking System is preferred.
Must be able to work with all levels of management.
Ability to work independently and be trusted to complete tasks with minimal supervision.
Excellent time management and organizational skills.
Team player mentality; ability to collaborate with others.
Must be able to work with a keen sense of urgency.
Adherence to the highest degree of professional standards and strict confidentiality in matters that require discretion.
Ability to work on and close multiple assignments concurrently and in a timely manner.