Associate Contract Manager / UMMS @ Baltimore

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Job ID: 59106
Area of Interest: Management
Location: Baltimore, MD US
Hours of Work: 8:30 am - 5:00 pm
Job Facility: University of Maryland Medical System
Employment Type: Not Indicated
Shift: DAY
What You Will Do:

The University of Maryland Medical System is a 14-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, women's and children's health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the clinical variety, the support, or the opportunities for professional growth that you’ll enjoy as a member of our team. UMMS is currently seeking an Associate Contract Manager / Contract Analyst for our Baltimore location.

Under general supervision, provides management, coordination and administration for a portfolio of medical, pharmaceutical and surgical contracts, programs and services. Negotiate and implement purchase agreements encompassing all aspects of medical, pharmaceutical and surgical group purchasing including contracting for equipment, supplies, equipment service, contracted services, and related distribution and general services.  Focused on maximizing quality and service while achieving standardization, cost control and performance improvement. Directly supervises and assigns tasks to buyers and assistant buyers in the completion of purchase requests.  Develops, analyzes, reports and interprets financial and statistical information related to system supply chain agreements. Provides management reports and analysis of the information processed through the procurement system. 

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Manages corporate contracts assigned to their respective commodity group.

2. Interacts at a high level within UMMS and the supplier community.

3. Manages leads and/or facilitates corporate or any major supply, service or capital initiatives.

4. Contract negotiator for supplier contracts.

5. Manages centralized contract system for their commodity group within Supply Chain Management.

6. Manages contracts assigned to their commodity group to ensure UMMS compliance, vendor compliance, price competitiveness, utilization and market trends.

7. Assists in the development of management cost reporting of expenses, corporate savings programs and recommendations for further “cost cutting” opportunities.

8. Conducts meetings in conjunction with contract manager and/or Performance Consulting regarding contract implementation, transition planning, monitoring of savings and necessary follow-up with suppliers. Attends appropriate meetings and on terms as directed.

9. Reports and monitors UMMS supply chain savings. Audits supply chain savings for each hospital in UMMS system. Develops and maintains procedures and reports for supply chain savings.

10. Assists Contract Mangers in calculating the cost of pricing and/or vendor price changes.

11. Formalizes and completes written documentation to track supply savings. Works collaboratively with departments and/or hospitals to implement recommendations.

12. Prepares and monitors various Supply Chain financial reports. Analyzes actual savings performance and compares it with established budgets and reports and interprets the results to all management levels.

13. Communicates regularly with various UMMS departments to provide analytical and technical support regarding Supply Chain savings, accurately, timely and clearly written.

14. Develops and implements procedures in performing tasks required by internal management or outside regulatory agencies.

15. Prepares and submits budget amendments and other required documents to Finance to reflect supply chain savings at the cost center and account level where necessary.

16. Analyzes the cost impact of contract awards and/or price changes for the system and individual hospitals for capital and operating expense requirements

17. Communicates contract documents and analysis information to various committees. Oversight groups, supply chain management and senior management as required.

18. Develops and maintains a method for handling funds from incentives, products, administrative fees , rebates or other financial items. Method must meet Internal Audit requirements.

 Employee Benefits

As a University of Maryland Medical System (UMMS) employee, you will enjoy a comprehensive benefits program designed with you and your dependents in mind. Subject to any eligibility waiting period, all of the benefits are available to regular full-time employees and most benefits are available to regular part-time employees who are regularly scheduled to work twenty (20) or more hours per week. Many benefits are provided at no cost to employees. For others, the cost is shared between UMMS and employees

What You Need to Be Successful:

Bachelor’s Degree from an accredited college or university in a Business Administration, Finance Accounting or related discipline, or equivalent experience is required.  Significant experience sufficient to develop equivalent business knowledge and skills may be considered in lieu of this requirement.

2 years applicable experience. Healthcare – related contracting, finance and purchasing background is preferred.

Knowledge, Skills and Abilities

1. Demonstrated ability to work with professional, multi-disciplinary teams as a group leader as well as a participant.

2. Demonstrated experience in contract negotiations.

3. Strong verbal and written communication skills are necessary in dealing with a variety of healthcare and finance professional including senior management.

4. Ability to judge the level of confidentiality of information and activities involved with on a regular workday basis, and exhibit integrity in use of dissemination of such information.

5. Demonstrated knowledge of software programs (i.e. Microsoft Office) is required. Ability to assess and evaluate complex financial data via use of computer analysis.

6. Ability to maintain knowledge on the developments/changes in the field and applicable regulations and procedures affecting contracting, finance, purchasing and regulatory practices.

We are an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 
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