Project Assistant - Full Time - Day

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Job ID: 58904
Area of Interest: Professionals
Location: Baltimore, MD US
Hours of Work: 8:00-4:30
Job Facility: University of Maryland Medical Center
Employment Type: Not Indicated
Shift: DAY
What You Will Do:

Under general supervision of Facility Planners and Project Managers, supports facility capital program, throughout the implementation of planning, design, construction and renovation projects.  Provides administrative and technical support as follows:

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Information Management: Develops and maintains wide range of project related information in paper and electronic systems.
A. Establishes and maintains project information (paper and electronic) in accordance with UMMC/UMMS project development protocols from initiation through closeout and archiving
B. Assists in developing, editing, and assembling project documents and correspondence
C. Prepares program and project performance reports for management.
D. Assists with preparation of presentations.
2. Project Management & Planning Services: Assist with routine planning & project management tasks.
A. Schedule and coordinate project related meetings including issuance of agenda, minutes, and associated materials
B. Assists with decommissioning spaces and other related enabling activities prior to the start of construction
C. Assists with the coordination and integration of the planning services studies & project work with other medical center operations such as loading dock and floor access, scheduling of outages, and commissioning.
D. Assists with project activation activities such as medical and information technology equipment procurement, tracking, and installation; IT and telecom coordination; project completion activities (including close-out); staff relocations; associated communications.
E. Assists with AutoCAD drawings (not required).
F. Assists with Computer Aided Facility Management tasks.
3. Financial Management:
A. Performs financial transactions including procurement requisitions, purchase orders, PO change orders, check requests, expense reports, and invoices.
B. Reviews project financials and reconciles as needed.
C. Tracks Minority Contractor participation.
4. Departmental Support:
A. Assists with administrative and planning duties on committees and work groups involved with the program.
B. Schedules and coordinates departmental meetings, training sessions, and events; including issuance of agenda, minutes, and associated materials
5. Assists in the development of educational and business training for interns and students as assigned.

What You Need to Be Successful:

  1. Associates Degree, or combination of education and applicable work experience, is required.  Bachelor’s degree preferred.
  2.   AutoCAD experience is desirable but not required.

We are an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 
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