Operations Coordinator PCS - Full Time - Rotating

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Job ID: 58132
Area of Interest: Clerical
Location: Baltimore, MD US
Hours of Work: m-s
Job Facility: University of Maryland Medical Center
Employment Type: Full Time
What You Will Do:

Under limited supervision, facilitates departmental and organizational operations. Assists in the planning, development and coordination of projects within the departments of Patient Care Services. Responsibilities include assisting with operationalizing project plans by gathering appropriate information, identifying and collaborating with key stakeholders, and synthesizing information.  Prepares documents and various materials, responds to correspondence, maintains filing systems, and prepares basic statistical data and reports.  

  1.  Assists in project planning for the development and implementation of various projects. Works with the manager on scope identification, preparing project budgets, tracking project progress/completion deadlines, and communicating with team members. Assists in preparing written documents associated with the project planning.
  2. Works independently to develop work plans to fulfill organizational objectives.  Uses critical thinking to evaluate the most effective methods for tracking deadlines, critical steps and project progress.
  3. Synthesizes data, analyzes outcomes, and prepares reports for ongoing process and outcome review. Compiles and reviews financial and/or statistical data for the departmental units.
  4. Supports managers and directors in collecting and evaluating financial and statistical data for departmental units.  Recommends solutions for small, less complex problems. Coordinates special projects in conjunction with the manager.
  5. Performs bookkeeping functions or other financial information monitoring.  Monitors expense accounts and assists with projections and preparation of financial summaries.  Identifies and resolves anomalies.
  6. Liaises with vendors, third party agencies and outside consultants.  Interacts with relevant departments to coordinate and process relevant paperwork.  Submits expenditure requests and/or vendor invoices as required.
  7. Ensures timely completion of biweekly timekeeping activities in compliance with UMMC policies.  Monitors and maintains staff schedules; reviews and verifies employee records, transfers payroll hours as directed and informs Manager of any discrepancies.
  8.  Analyzes Kronos and ANSOS patterns and collaborates with Managers to effectively institute necessary process changes.  Generates time and attendance reports routinely. 
  9.  Enters charges into STAR billing system in a timely and accurate manner following established policies and procedures. Compares amounts to source documents and provide charge reconciliations.  Investigates discrepancies.
  10.  Monitors department compliance reports to ensure adherence to established hospital, departmental, and unit-based policies, procedures, and objectives.  Specifically, monitors employee health related requirements, employee evaluation completion, licensure, and certification.  Assists managers in monitoring quality, safety, and environment of care reports, as necessary. 

What You Need to Be Successful:

  1. Bachelor’s Degree in Business, Finance, Accounting, Health Care Administration, or a related field required OR Equivalent years of work experience may be substituted for education on 1:1 basis.
  2. Healthcare related experience preferred.

We are an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 
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