Job Facility: University of Maryland Medical System
Employment Type: Not Indicated
What You Will Do:
The University of Maryland Medical System (UMMS)is a 12-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, women's and children's health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the support, or the opportunities for professional growth that you’ll enjoy as a member of our team. UMMSis currently seeking a Senior Contract Manager / Support Services for our Baltimore location.
*** Bachelor’s Degree in Business Administration or related field, OR combination of education and applicable experience, 7 years of complex, high volume supply chain experience and must be a highly seasoned Contracts Negotiator with the ability to work with surgeons, clinicians, executives and other staff is REQUIRED ***
Under limited direction, responsible for making significant cost saving contributions to supplies, services and capital requirements of the University of Maryland Medical System. Develops short term and long range plans that optimize supply chain management resulting in UMMS receiving the greatest value in return for its annual expenditures. Serves as one of the driving forces for all major system acquisitions and cost containment goals. Supervises assigned staff.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
1. Manages the system contracting functions in conjunction with the director. Actively participates in system-wide teams, supplier partnership discussions, awarding of system contracts, facilitating the implementation of contracts and compliance reporting after implementation.
A. Conducts supplier discussions and negotiations resulting in the awarding of system contracts for supplies, services and equipment.
B. Manages the supply expense process in order to accommodate contract opportunities, bids, negotiations, implementation and monitoring of results in a timely fashion.
C. Identifies supply, service or equipment opportunities for system contracting.
D. Communicates contract summaries and implements specifics to internal UMMS stakeholders and Supplier Community.
E. Develops system-wide reports associated with medical/surgical supplies, non-clinical supplies, capital/non-capital equipment and service agreements. Reports to include savings by facility/system, compliance and implementation specifics.
F. Develops procedures for and tools needed to successfully implement system contracts and ensure data integrity of same.
G. Conducts regular meetings with key facility/system stakeholders for purpose of implementation, transition planning and monitoring business relationships as needed.
2. Supervises assigned staff.
A. Directly supervises staff performance.
B. Performs and/or approves individual performance evaluations to ensure the overall satisfactory performance of the department, and initiates disciplinary action, as required.
C. Establishes clear and concise work procedures and expectations, assessing performance levels by monitoring results and providing positive and constructive feedback. Approves new hires, discharges, personnel changes and salary adjustments.
D. Approves new hires, discharges, personnel changes, and salary adjustments.
3. Participates actively in committees/groups that manage supply/service standardization and utilization within the system.
A. Facilitates Clinical/Material Opportunity Team meetings and reports pertinent contracting opportunities.
B. Coordinates contract activity with UMMS facilities by developing relationships with the Material Management Personnel and Supplier Community.
C. Communicates contracting details with those departments and/or individuals utilizing the supplies/services contained within in order to facilitate implementation.
D. Coordinates the data collection necessary for various teams to make value decisions. Presents the financial analysis appropriate to business case.
E. Provides necessary administrative support to functional groups.
4. Lead the system’s efforts in communications and provides direction for contracting both upward to senior management and outward to system facilities.
A. Establishes and maintains communication mechanisms for open dialogue with product/service users and key suppliers, to share information, identify and prioritize opportunities and plan for implementation.
B. Provides reports to the Director of the department, teams, and others as needed.
As a University of Maryland Medical System (UMMS) employee, you will enjoy a comprehensive benefits program designed with you and your dependents in mind. Subject to any eligibility waiting period, all of the benefits are available to regular full-time employees and most benefits are available to regular part-time employees who are regularly scheduled to work twenty (20) or more hours per week. Many benefits are provided at no cost to employees. For others, the cost is shared between UMMS and employees.
What You Need to Be Successful:
Bachelor’s Degree in Business Administration or related field, or combination of education and applicable experience, is required.
Certification by the National Purchasing Association of Purchasing Managers is preferred.
7 years of complex, high volume supply chain experience in a large hospital or other healthcare setting. Clinical background is preferred.