Construction Project Assistant

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Job ID: 55788
Area of Interest: Professionals
Location: Baltimore, MD US
Hours of Work: M-F, 8a-4:30p
Job Facility: University of Maryland Medical System
Employment Type: Full Time
Shift: DAY
What You Will Do:

This position will support the new hospital build of Prince George's County Regional Medical Center in Largo, MD. For more information on the project, please visit:

*The Project Assistant is ideal for recent or upcoming graduates with Baccalaureate degree in Civil Engineering, Mechanical Engineering, Architecture, or other relevant studies related to career in large-scale commercial Building/Construction industry.*

General Summary
Under general supervision, supports the Facility Capital Program and project managers throughout the implementation of design, construction and renovation projects. Provides administrative and technical support as follows.

Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Information Management:

  • Develops and maintains wide range of project related information in paper and electronic systems.
  • Establishes and maintains project information (paper and electronic) in accordance with UMMC/UMMS project management protocols from project initiation through closeout and archiving
  • Assists in developing, editing, and assembling project documents and correspondence
  • Prepares program and project performance reports for management.
  • Assists with preparation of executive level presentations.

Project Management:

  • Assist with routine project management tasks.
  • Schedule and coordinate project related meetings including issuance of agenda, minutes, and associated materials
  • Assists with decommissioning spaces and other related enabling activities prior to the start of construction
  • Assists with the coordination and integration of the project work with other medical center operations such as loading dock and floor access, scheduling of outages, and commissioning.
  • Assists with project activation activities such as medical and information technology equipment procurement, tracking, and installation; IT and telecom coordination; project completion activities (including close-out); staff relocations; associated communications.

Financial Management:

  • Performs financial transactions including procurement requisitions, purchase orders, PO change orders, check requests, expense reports, and invoices.
  • Reviews project financials and reconciles as needed.
  • Tracks Minority Contractor participation.

Departmental Support:

  • Assists with administrative and planning duties on committees and work groups involved with the program.
  • Schedules and coordinates departmental meetings, training sessions, and events; including issuance of agenda, minutes, and associated materials
  • Assists in the development of educational and business training for interns and students as assigned.

What You Need to Be Successful:

Education and Experience

  • Associates Degree, or combination of education and applicable work experience, is required.  Bachelor’s degree preferred.

Knowledge, Skills and Abilities

  • Demonstrated ability to work in a team environment. 
  • Proficient in the use of standard MS Office (Word, excel, powerpoint), Windows based PC desktop computer applications including PDF and email programs, and use of various office equipment such as photocopy machine, printers/plotters, and fax is required. 
  • Familiarity with design, construction, and engineering terminology is preferred.
  • Demonstrated ability to use resourcefulness in researching various documents and databases is required, as well as gathering various types of information or other resources.  Ability to coordinate and handle multiple activities.
  • Effective verbal communication skills including courtesy, resourcefulness and efficiency in answering questions, giving directions, locating staff and explaining departmental policies and procedures are necessary. 
  • Effective writing and organizational skills are required to revise correspondence and respond appropriately to confidential memoranda, and maintain project files.  Highly effective interpersonal skills are required to interact effectively with all levels of personnel in facilities, clinical and contractor fields.

We are an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 
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