Assistant to VP / UMMS Population Health

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Job ID: 55086
Area of Interest: Professionals
Location: Linthicum, MD US
Hours of Work: 8a-4p
Job Facility: University of Maryland Medical System
Employment Type: Full Time
Shift: DAY
What You Will Do:

University of Maryland Medical System is currently seeking an Assistant to our VP for the Population Health Department, located in Linthicum, MD.

Job Summary
Under general supervision, provides administrative and project support to one or more executive staff members (VP level or above).  Performs duties of a highly confidential nature that require comprehensive knowledge of the organizational policies and operations.  Prepares and/or drafts confidential documents, sets up meetings and acts as an intermediary for executives. 

 Principal Responsibilities and Tasks

  1. Acts as an intermediary for executives. Independently responds and refers telephone calls and inquiries as appropriate.   Composes confidential correspondence, memoranda, charts, graphs and presentation material for formal presentations.  Summarizes correspondence. 
  2. Schedules and coordinates meetings, appointments, conferences, travel and lodging. Prepares agendas, assembles background material for meetings and briefs executives prior to meetings. Writes minutes for meetings and initiates follow-up.  
  3. Compiles and reviews financial and/or statistical data for the departmental unit.  Creates monthly justification reports for expenses of unit.   Authorizes expenditure for petty cash distribution and other departmental funds.  
  4. Monitors, maintains and balances departmental budget, grants, special funds and expense accounts.  Assists with projections and preparation of budgetary recommendations and identifies and resolves anomalies. 
  5. Provides coordination and/or leads projects and contributes to assignments; tracks progress to ensure work is completed in a timely manner.    
  6. Provides information requiring comprehensive knowledge of institution policies and procedures and special issues. Anticipates executive’s course of action and facilitates problem resolution.  Makes administrative decisions within authorized scope and refers decision-making when appropriate.   
  7. Sets up and maintains various paper and electronic confidential filing systems in accordance with departmental procedures or The Joint Commission record keeping requirements.   Carries out other administrative tasks as required; orders and negotiates cost of office supplies, equipment and maintenance contracts.  Recommends cost savings where appropriate.  Assists in the coordination of special events.
  8. Reads, summarizes and prioritizes incoming correspondence and information for review.  Identifies background information as required.  Screens out items that can be handled independently.  

What You Need to Be Successful:

  1. High School Diploma or equivalent (GED) required.  Associates Degree is preferred.
  2. Five years progressively responsible secretarial experience including executive level administrative responsibilities. 
  3. Experience working in a business, professional or health care environment is required. 
  4. Familiarity with medical terminology is preferred.  

We are an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 
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